ARTISTIC ADMINISTRATOR

Pittsburgh Festival Opera is seeking an Artistic Administrator to work closely with the company’s Artistic Director in developing, planning, and implementing all aspects of artistic and production administration. This includes not only a three–four week summer Festival Season, but also a number of smaller events throughout the year.

The ideal candidate will be exceptionally organized and fiercely self-motivated, managing complex projects with confidence and completeness. The ideal candidate will also look to streamline and enhance current processes and workflows, engage and nurture relationships with other local arts organizations, and contribute to a collegial and supportive workplace. A background in classical/vocal music and theater/opera production is highly desired.

This is a full-time, salaried position, with work hours generally from 9:00 am–5:00 pm Monday through Friday, although evening and weekend hours will be required during production periods. Expected salary range is $36,000–$40,000, based on experience. The position is eligible to participate in Pittsburgh Festival Opera’s retirement and healthcare/vision/dental plans.

 

DUTIES AND RESPONSIBILITIES

Education

  • Administer schools program: contact schools, secure venue and dates, contract and organize performers for spring and summer festival performances
  • Create teacher's guide and materials to be sent to schools
  • Supervise technical and design elements as necessary, contract designers and technicians as necessary
  • Attend and supervise load-in and set-up
  • Supervise strike
  • Supervise or production-manage summer performances, including load and strike

 

Mildred Miller International Voice Competition

  • Market competition to singers
  • Assist in pre-screening applicants when appropriate
  • Communicate with candidates on acceptance/rejection
  • Serve as contact person for successful candidates
  • Set up and administer schedule for semi-finals and finals
  • Allocate pianists to singers, liaise with pianists
  • Prepare judges’ binders with singers’ information and comment sheets
  • Load in/load out for semi-finals and finals.

 

Young Professional Artists Program

  • Market program to singers
  • Set up and administer schedule for all auditions in all cities, including liaising with singing candidates, pianists, and the locations where we audition
  • Communicate with candidates on acceptance/rejection; serve as contact person for accepted candidates send contracts to candidates with Executive Director’s approval, maintain records of acceptances and fees paid
  • Maintain communication with accepted candidates, solicit necessary information as to arrival dates, accommodation preferences, allergies, and medical issues
  • Assist Patron Support Director with allocation of accepted candidates to accommodation in Pittsburgh

 

Intern Program

  • Market program to schools
  • Collaborate with heads of technical departments to interview and accept candidates
  • Contract accepted candidates, organize arrival and departure dates
  • Assist Patron Support Director with allocation of accepted candidates to accommodation in Pittsburgh

 

Gala

  • Work with Artistic Director and committee to prepare performance and technical aspects of Gala (sound, lighting, recording, projection)
  • Contract singers and pianist, communicate rehearsal and performance schedule Hire or find volunteer technical assistant if necessary
  • Supervise load in and strike

 

Summer Festival

  • Assist Artistic Director in casting and contracting performers
  • Work with Artistic Director to schedule all events, rehearsals, performances at summer festival, maintain global rehearsal and performance schedules
  • Function as Company Manager for artists, interns, and technical staff.
  • Supervise arts administration interns
  • Liaise with venue staff as necessary
  • Oversee and manage strike

 

Orchestra Manager

  • Create orchestra rehearsal schedule
  • Contract orchestral musicians
  • Engage and supervise orchestral intern, if needed
  • Create and execute pit changeover schedule with the help of the orchestral intern

 

Miscellaneous

  • Manage company video profiles in Vimeo and Youtube
  • Serve as primary driver for company vehicle and ensuring timely maintenance for necessary issues
  • Maintain inventory and manage storage spaces and equipment.
  • Facilitate rentals as necessary
  • Other duties as assigned

 

TO APPLY
Please send cover letter and resume as a single PDF file to This email address is being protected from spambots. You need JavaScript enabled to view it..

 

EEO STATEMENT

Pittsburgh Festival Opera (PFO) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination. In addition to federal law requirements, PFO complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company works. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.